Hand over every invoice and receipt. KAKEI extracts each line item, categorises spend the way your business always has, flags duplicate payments, reconciles transactions and forecasts your cash — in one place.
Built for small businesses and growing teams.
| Merchant | Category | Date | Amount | |
|---|---|---|---|---|
| Harbor Paper Supply | Shipping | Oct 8 | $588.37 | Categorised |
| Downtown Cab Co. | — | Oct 8 | $24.60 | Pending |
| Brightline Printing | Printing | Oct 5 | $372.00 | Needs review |
| Sakura Electric | Cost of goods | Oct 3 | $880.00 | Categorised |
Hand over anything — as it is
Five jobs you used to do by hand, across separate tools — now one continuous flow.
Upload, snap or forward. Any format works.
Item, quantity, unit price and tax — every line.
Learned from your own past bookkeeping.
Matched to payments, duplicates flagged.
Your balance, projected day by day.
Every decision shows its reasoning and a confidence score. You only look at what needs attention, so review takes minutes.
Item, quantity, unit price and tax rate, structured for every line. Mixed tax rates are totalled separately, and tax registration numbers are checked.
No generic rulebook — just your own past decisions.
Scored on number, amount and line similarity.
Bank fees and split payments suggested as matches.
Never used to train models for others.
Forward to your private address — or set up auto-forwarding from suppliers — and invoices appear in your inbox without lifting a finger.
Daily balance forecasts from scheduled bills, expected receipts and seasonal history — with alerts before you cross a threshold.
Turn monthly bookkeeping from a job of typing into a job of simply checking.
Process delivery notes and invoices in any layout, see cost by item, and split spend by store and department automatically.
| Category | Store | Amount |
|---|---|---|
| Fresh produce | Main St | $15,820 |
| Dairy & chilled | Main St | $7,240 |
| Fresh produce | Station | $9,760 |
| Packaging | Shared | $1,120 |
Contractors, travel, advertising — high-volume spend categorised automatically, so every project's margin is visible.
| Project | Main cost | Amount |
|---|---|---|
| Client A web refresh | Contractors | $9,600 |
| Client B event | Venue | $4,300 |
| Client B event | Travel | $890 |
| Shared | Advertising | $2,200 |
Materials, parts and processing — even dozens of lines are structured as-is, and rising unit prices are flagged early.
| Item | Previous | Latest |
|---|---|---|
| Steel sheet 3.2mm | $58.00 | $62.80 |
| Hex bolt M8 | $0.09 | $0.09 |
| Aluminium 5052 | $16.60 | $17.70 |
| Welding (outsourced) | $340 | $340 |
Too many owners spend their evenings sorting receipts. I want to give that time back — to the work they love and the people who matter.
We built KAKEI so that companies without a finance team can keep books with the same accuracy as large enterprises.
No setup fees. Change or cancel anytime.
For sole traders and small shops trying KAKEI out.
For small teams ready to automate their bookkeeping.
For multi-site companies that need approvals.
The Free plan needs no credit card. Be up and running today.